Privacy Policy

Published: 10 June 2020

St Albert’s Catholic Chaplaincy, Edinburgh (“the Network”) cares deeply about the privacy of its visitors and users, and is fully committed to protect their personal information and use it properly in compliance with data privacy laws. This policy describes how we may collect and use personal information, and the rights and choices available to our visitors and users regarding such information.

 

We strongly urge you to read this policy and make sure you fully understand it, before you access or register with us.

Please read carefully

The Network's Privacy Policy (“Privacy Policy”) describes how we (St Albert’s Catholic Chaplaincy, Edinburgh, under The Dominican Friars in England and Scotland act under a registered charity called ‘The English Province of the Order of Preachers’ ("the Charity") (registration number in England and Wales, 231192; in Scotland, SC039062), “we” or “us”) collect and use information pertaining to each of our unregistered visitors and registered users, (each, a “Visitor” or “User” (respectively), or “you”), in connection with access to and use of the Network's website.  

 

The purpose of this Privacy Policy is to provide you with a clear explanation of when, why and how we collect and use your personal information, as well as an explanation of your statutory rights. 

Read this policy and make sure you fully understand our practices in relation to your personal information, before you access our Site.  If you read and fully understand this Privacy Policy, and remain opposed to our practices, you must immediately leave this website.  If you have any questions or concerns regarding this policy, please contact us by email.

Why we collect your information

The Charity is involved in a wide range of activities: we serve communities in a number of UK cities, we run the student Catholic Chaplaincy, the Catholic Students’ Union (“CSU”), and many friars undertake work that brings them into contact with a large network of colleagues, friends, supporters and collaborators. Managing our relationships with this large and diverse body of people is a considerable but an especially important task, requiring the secure and careful handling of personal data.

What information we collect

The amount of data we collect and hold depends on the frequency and nature of your interactions and engagement with us. Information may be gathered across the lifetime of our relationship with you and from many different forms of interaction.

We collect one type of information in two different options regarding our Visitors and Users:

Individually identifiable information, namely information that identifies an individual or may with reasonable efforts cause the identification of an individual, or may be of private or sensitive nature (“Personal Information”).

 

The Personal Information collected by us through two options:

  1. Registration of Users who have or had a relationship with St Albert's Catholic Chaplaincy, Edinburgh mainly consists of contact details (e.g., first and last name, e-mail address, relationship to the Network (former student, former or current staff and/or former current parishioner), years active at St Albert's Catholic Chaplaincy, Edinburgh, and if they held a position with the CSU which are only collected from Users who register their details on the Site, and/or

  2. Subscription to the Blog notifications mainly consists of contact details (e.g., first and last name and e-mail address). 

In the event of a fundraising campaign or making a donation please refer to The English Province of the Order of Preachers data protection policy guidance on what further information they collect. 

Read our: Data Policy

There are reasons for doing this

To send the right communications to the right people using the right contact details and avoid sending multiple communications from different parts of the organisation.

 

To assist the important work of fundraising, which provides essential support for sustaining the work of the friars, and ultimately delivers benefits to the people we serve.

 

We use your personal details to provide you with automatic e-mail notifications of a new blog post (news, information and personal stories and memories) on the Site. We will also send quarterly e-mail mailers to keep you informed on the life at St Albert's Catholic Chaplaincy, Edinburgh. You are able to opt-out at any time and there will be an unsubscribe link on every email you receive from us. 

 

Ways we contact you

We will only contact you by email. 

 

Research

In some cases we will undertake research using information in the public domain in order to develop a fuller understanding of our members and to guide our interactions with them, and any information relevant to our relationship with them or to our fundraising may be recorded in the database.

When and how we share your data

We may, from time to time, need to share your personal data with partner organisations such as the international Order of Preachers, the University of Edinburgh (in relation to the CSU, the University Chaplaincy and/or the Alumni & Development team), or Napier University (in relation to the University Chaplaincy); or with third parties working on our behalf. We will only do this in appropriate circumstances, by secure means, and with the relevant data sharing agreements in place. We do not, and will not, sell your data. 

Third parties will only process your personal data on our instructions and where they have agreed to treat your data confidentially and to keep it secure. We only permit them to process your personal data for specified purposes. We do not allow our third-party service providers to use your personal data for their own purposes nor to keep your data after the processing is complete. All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies.

Whenever your information is shared, we will always seek to share the minimum amount of information necessary to fulfil the purpose, this includes the use of anonymised or pseudonymised data where that is sufficient.

Your data may be shared in the following ways:

With organisations or individuals affiliated to The English Province of the Order of Preachers

We benefit from a network of organisations and individuals who work closely with or volunteer their support to The English Province of the Order of Preachers. We may share relevant data with them, in appropriate circumstances, in a strictly limited way and by secure means, and with the relevant data sharing agreements in place. These may include:

  • Volunteers offering their expertise by serving on boards or otherwise advising on or assisting with development matters

With third-party organisations engaged by The English Province of the Order of Preachers to provide services

These include but are not limited to:

  • mailing houses, printers, event organisers or venues 

  • organisations providing tools such as relationship- or event-management systems; databases and reporting/analysis tools; alumni networking or crowdfunding platforms; email or survey tools; payment services (e.g. direct debit, online donation processing)

  • organisations assisting with activities such as market research, marketing and communications, organisational effectiveness, strategy and planning, auditing, business intelligence and analysis, customer experience

 

Storage of your information

Your information is securely transmitted via our website. Once we have received your information, we will also use strict procedures and security features to prevent unauthorised access.

The Network is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to provide our service to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. 

Data Retention

We may retain your Personal Information for as long as your User Account is active, as indicated in this Privacy Policy. We maintain a data retention policy which we apply to information in our care. Where your Personal Information is no longer required we will ensure it is securely deleted.

Cookies

The Site uses cookies for many important reasons, such as:

  • To provide a great experience for you.

  • To identify you as a registered member.

  • To monitor and analyse the performance, operation and effectiveness of the Network's Site.

  • To ensure our platform is secure and safe to use. 

If you want to delete or block any cookies, please refer to the help and support area on your internet browser for instructions on how to locate the file or directory that stores cookies. Information on deleting or controlling cookies is also available here

Please note that deleting cookies or disabling future cookies or tracking technologies may prevent you from accessing certain areas or features of our Services, or may otherwise adversely affect your user experience.

Security

Our hosting platform Wix.com has implemented security measures designed to protect Personal Information we share  and store, including physical, electronic and procedural measures. Among other things, Wix offers HTTPS secure access. Wix also regularly monitors their systems for possible vulnerabilities and attacks, and regularly seek new ways and Third Party Services for further enhancing the security of their platforms to protect the Network's privacy.

If you have any questions regarding the security of our hosting platform, you are welcome to contact them via email

Contact us

If you have any questions about this privacy notice, or if you want to provide updates to your data, make any changes to your communication preferences or exercise any of your rights as outlined above, please contact us via email

DURING THE CURRENT PANDEMIC, WE ARE WORKING AWAY FROM THE OFFICE. IF YOU WOULD LIKE TO GET IN TOUCH, PLEASE EMAIL US. WE WILL BE HAPPY TO PHONE YOU BACK IF YOU PREFER.

Changes to this Privacy Notice

This privacy notice was published on 10 June 2020. 

We reserve the right to update this privacy notice at any time. Any changes to this privacy notice will be posted to this page.

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